AML/TF & Compliance Documentation for Canadian Businesses
Well-designed AML/TF Policy and Procedures are essential to meeting FINTRAC compliance requirements and managing regulatory risk. Soteria Protection develops custom industry-specific policy and procedure services that help Canadian businesses meet FINTRAC regulatory obligations with confidence.
We create practical, regulator-ready documentation that reflects how your business actually operates so that your compliance program works in practice, not just on paper.
Policy & Procedure Development for Compliance
Soteria Protection designs and maintains custom compliance policies and procedures aligned with your business model, risk profile, and regulatory obligations.
Our documentation is:
- Tailored specifically to your industry and operations
- Aligned with FINTRAC guidance and expectations
- Clear, practical, and easy for staff to follow
- Audit-ready and defensible
No generic templates. No unnecessary complexity.
Our Policy & Procedure Services
AML Policy Development
We develop Anti-Money Laundering (AML) policies that clearly define governance, oversight, and compliance responsibilities. This includes:
- AML / ATF policies
- Risk assessment and risk management policies
- Compliance oversight and accountability frameworks
- Escalation and reporting policies
Each policy is written to meet FINTRAC requirements and reflect your actual business practices.
Compliance Procedure Design
Procedures operationalize your policies and ensure consistent compliance execution. We document clear, step-by-step procedures for:
- Customer onboarding, due diligence (CDD) and enhanced due dilligence (EDD)for high-risk clients
- Ongoing monitoring and transaction review
- Suspicious transaction reporting
- Recordkeeping and retention
- Exception handling and escalation
These procedures support staff training, consistency, and regulatory defensibility.
Policy & Procedure Reviews and Updates
Regulatory expectations evolve rapidly and outdated documentation creates risk. We review and update existing policies and procedures to:
- Identify compliance gaps
- Align documentation with current FINTRAC guidance
- Ensure consistency across your AML compliance program
We can update individual documents or refresh your entire policy framework.
FINTRAC Exam & Audit Readiness
Policies and procedures play a critical role during FINTRAC examinations and regulatory reviews. We help ensure your documentation:
- Meets regulatory expectations
- Clearly demonstrates compliance intent
- Aligns with your operational practices
If you’re preparing for a FINTRAC exam or practice review, we can efficiently stabilize and strengthen your compliance documentation.
Who We Support
Our AML policy and procedure services are designed for regulated Canadian businesses, including:
- Accounting and professional services firms
- BC Notaries
- Fintech companies and Money services businesses (MSB)
- Real Estate professionals
Whether you need a single AML policy or a full compliance framework, we tailor our approach to your risk and regulatory obligations.
Get Started with Policy & Procedure Support
Building AML policies and procedures doesn’t have to be overwhelming. Soteria Protection helps you develop clear, compliant, and regulator-ready policies and procedures so you can focus on running your business.
Reach out for a complimentary consult.